Requesting funding for biometric systems—whether it’s new fingerprint scanners, enrollment software, or cloud-ready platforms—can be challenging without a clear, numbers-driven case. Budget committees want to understand value, impact, ROI, and compliance benefits before approving large purchases.
At IB Systems, we’ve helped agencies, HR teams, IT departments, and compliance officers successfully secure funding for modern biometric equipment by focusing on the key factors that matter to decision-makers.
Here’s how to make your case.
1. Start With the “Why”: Identify the Problem You’re Solving
Begin by clearly stating the current challenge. Examples might include:
- Delays in background check processing
- Outdated fingerprinting technology
- Rising re-submission or rejection rates
- Inability to meet CJIS, NIST, or HIPAA standards
- Inconsistent enrollment across departments or locations
Frame the biometric system as a solution, not a luxury. Show how it solves a measurable problem.
2. Present the Financial Impact
Budget committees are focused on cost. Break it down into short- and long-term value:
| Category | Without Biometric Upgrade | With IB Systems Solution |
| Time per enrollment | 20–30 mins | 5–8 mins |
| Labor hours saved annually | (based on staff & volume) | 30–70% reduction |
| Re-submission rates | 10–15% | Under 2% |
| Average cost per applicant | $25–$35 | $8–$15 |
You can also include potential cost avoidance:
- Penalties for non-compliance
- Lost revenue from slow onboarding
- Fraud or identity theft risks
3. Emphasize Compliance Requirements
If your organization deals with background checks, identity verification, or sensitive personal data, compliance is critical.
Highlight how biometric systems from IB Systems support:
- CJIS security policies for law enforcement and public agencies
- NIST Image Quality Specifications (IQS) for fingerprint standards
- HIPAA-aligned protocols for healthcare data handling
- FBI Appendix F-certified equipment for federal acceptance
Non-compliance can cost far more than new equipment.
4. Demonstrate ROI and Long-Term Value
Show how the system pays for itself over time:
- Faster onboarding = quicker time-to-productivity
- Lower maintenance = fewer support calls
- Modular design = scalable without full replacement
- Fewer errors = less rework and waste
IB Systems clients often see 2x–3x ROI in the first year through operational efficiency alone.
5. Highlight Risk Reduction
Risk mitigation is a strong selling point. A biometric system helps reduce:
- Insider threats and credential fraud
- Compliance audit failures
- Legal exposure from identity errors or slow background checks
Secure, accurate identity verification protects your organization from costly mistakes.
6. Share a Scalable, Supported Deployment Plan
Budget committees want confidence in implementation. Outline:
- How many units you’ll need
- Timeline for training and rollout
- Support services included (IB Systems offers onboarding & tech support)
- Integration with existing systems (HR, AFIS, access control, etc.)
Position this as a forward-looking investment with built-in flexibility.
7. Provide Supporting Materials
Bring the data to life with:
- Case studies from similar industries
- A quote or proposal from IB Systems
- An ROI calculator or side-by-side cost analysis
- A compliance checklist with current vs. future state
These visuals and stats help justify the ask.
Final Talking Points for Your Budget Committee
- “This is not just a technology purchase—it’s a compliance, efficiency, and risk management solution.”
- “We can reduce costs and improve performance within months.”
- “This positions us for scalable growth and protects our data environment.”
Let IB Systems Help Build Your Case
We work closely with clients to provide the documentation, insights, and strategy needed to secure budget approval for fingerprinting and biometric systems.
- FBI-certified hardware
- CJIS- and NIST-compliant software
- Modular, scalable, and cloud-ready options
- Quotes, case studies, and support for internal proposals
Contact us today to request a personalized proposal or set up a demo. Let us help you justify your biometric investment with confidence.